AIVAe Pharmacy First – Early Access Programme

Help shape the future of Pharmacy First.

We’re inviting 10 community pharmacies to pilot AIVAe’s new Pharmacy First Workflow Module.

Meet AIVAe– Built for Community Pharmacy

AIVAe is PharmBot AI’s clinical support platform, designed by practising pharmacists, for practising pharmacists.

Today, AIVAe provides:

An AI Assistant for medicines information, clinical Q&A, templates and documentation support for pharmacists.

We are now adding a new module:

A Pharmacy First Workflow Engine that guides pharmacists step-by-step through structured consultations and generates audit-ready documentation.

Both live in the same AIVAe portal.

A Structured, Deterministic Workflow for Pharmacy First

The AIVAe Pharmacy First module is not just a chatbot.
It’s a deterministic clinical workflow engine that supports pharmacists to deliver Pharmacy First consultations safely, consistently, and efficiently.

v1 focus:

  • Sore Throat (other PF conditions to follow)

Key capabilities (v1):

  • Structured clinical questions aligned with PF sore throat requirements

  • Automatic Centor score calculation

  • Red-flag checks with mandatory review

  • Deterministic PGD eligibility logic (age, exclusions, allergy, etc.)

  • Clear outcome suggestions: Advice / OTC / PGD supply / Referral

  • Automated SOAP-style consultation note

  • PDF export ready to support PharmOutcomes documentation

Safety note (very important for NHS / pharmacists):

Clinical logic (red flags, PGD eligibility, outcomes) is hard-coded and auditable.
AI is used only to generate human-readable narrative (SOAP notes, safety-netting wording) – never to make clinical decisions.

Why Become an Early Access Pharmacy?

Be one of the first 10 sites to help shape how Pharmacy First is delivered.

Reduce consultation burden

Streamline sore throat consultations with a guided workflow and auto-generated notes.

Improve consistency across staff and locums

Everyone follows the same structure, reducing variation and risk.

Support PGD compliance and red-flag safety

Built-in rules and checks help keep assessments aligned with PF requirements.

Speed up documentation

Turn a full consultation into an editable SOAP note and PDF in seconds.

Influence the product roadmap

Your feedback directly shapes how AIVAe evolves for Pharmacy First and beyond.

Preferential pricing

Early adopters receive discounted pricing for 12 months if they continue after the pilot.

What You Get as an Early Access Site

  • Access to AIVAe Pharmacy First – Sore Throat v1
  • Access to the AIVAe AI Assistant in the same portal
  • Onboarding and short training session for pharmacists/staff
  • Weekly 15–20 minute check-ins during the pilot
  • Direct channel to share feedback and request refinements
  • Governance & safety overview document (to support local assurance)
  • Optional template wording for SOP addendum / internal guidance

Pilot duration:

  • 6–8 weeks

Pilot cost:

  • Free for the pilot period
  • Discounted subscription offered if you decide to continue using AIVAe afterwards.

What We Ask From Early Access Pharmacies

We keep it simple and realistic.

Use AIVAe for real sore throat consultations

Aim to route as many PF sore throat consultations as practical through AIVAe during the pilot.

Join brief weekly feedback calls (15–20 mins)

Tell us what’s working, what isn’t, and what would make it indispensable.

Allow us to collect anonymous usage data

For example:

  • Time taken per consultation
  • Number of consultations completed
  • Outcomes (advice / PGD / referral)
  • No patient-identifiable data is stored or analysed by AIVAe.

Allow us to collect anonymous usage data

For example:

  • Time taken per consultation
  • Number of consultations completed
  • Outcomes (advice / PGD / referral)
  • No patient-identifiable data is stored or analysed by AIVAe.

Who We’re Looking For

We keep it simple and realistic.

We’re inviting:

  • Independent community pharmacies
  • Small chains
  • Distance-selling pharmacies with strong clinical services

Ideal sites:

  • Are actively delivering Pharmacy First
  • Feel the pressure of PF consultations and documentation
  • Use locums or multiple pharmacists, and want more consistency
  • Are open to trying digital workflows and giving honest feedback

Pilot Timeline

Week 0

Selection & onboarding

Week 1

Go-live with sore throat workflow

Week 2-5

Regular use + weekly feedback calls

Week6-8

Consolidation, refinements, and final review

Post Pilot

Option to continue on preferential pricing

Clinical Safety & Governance

Clinical logic is deterministic and auditable

No AI model makes clinical decisions

AIVAe supports, but does not replace, pharmacist judgement.

Red flags are surfaced clearly, with documented override justifications if used.

We can provide supporting information for DPIA / local digital governance if required.

Pricing Structure

AIVAe is designed to be accessible for all pharmacies, while offering advanced clinical modules for regulated service delivery. Our pricing model is simple, transparent, and scalable.

Free Tier — Virtual Pharmacist

Included automatically for every pharmacy, with unlimited staff access.

The Virtual Pharmacist provides day-to-day support through:

  • Medicines information
  • OTC decision guidance
  • Counselling prompts
  • Interaction and contraindication checks
  • SOP and documentation assistance
  • General pharmacy workflow support

This tier reduces routine workload and gives all staff immediate access to an intelligent pharmacy assistant at no cost.

Premium Modules — Pharmacy First & Clinical Workflows

Advanced, condition-specific clinical modules designed for safe, consistent service delivery across Pharmacy First and private clinical services.

Each premium module includes:

  • Structured, deterministic clinical workflows
  • Red-flag and exclusion criteria
  • PGD-aligned logic
  • Suggested outcomes
  • SOAP-style documentation
  • Exportable PDF records
  • Complete audit trail
  • Standardised delivery across staff and locums

Modules can be activated individually or as a full bundle.

Multi-Site, DSP & Enterprise Licensing

We offer flexible licensing models for:

  • Multi-site independents
  • Regional and national chains
  • DSP providers
  • Private clinics

Enterprise packages include central administration, enhanced support, and custom configuration options.

Early-Access Pilot (Limited Availability)

Pharmacies taking part in our early-access programme receive:

  • Free access to all modules during the pilot
  • Dedicated onboarding and weekly support
  • Direct influence over product development
  • Preferential pricing for 12 months after launch

Apply to Join the Early Access Programme

If you’d like your pharmacy to be considered for the first cohort of 10 early adopters, please complete the form below and we’ll be in touch.

Questions before applying?

Email info@pharmbotai.com  and we’ll be happy to discuss how the pilot could work in your pharmacy.